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Privacy Policy – Sguardo Lento Experience

Welcome to Sguardo Lento Experience. Your privacy is important to us. This page explains how we collect, use, and protect your personal data when you visit our website and submit your application to participate in our Art Retreats in Tuscany.

1. Data Controller

The Data Controller is Sguardo Lento Experience (represented by artistic directors Daniele Marotta and Timothy McDowell).

  • Address: [Insert legal address or operational headquarters, e.g., Siena, Italy]

  • Privacy Contact Email: [Insert official email, e.g., privacy@sguardolento.com]

2. What Data We Collect

When you decide to submit your application or join a waitlist via the forms on our website, we collect the following Personal Data:

  • Identification and contact data: Name, Surname, Email Address.

  • Professional and artistic data: Links to your website, portfolio, or professional Instagram profile.

  • Motivational data: The answers provided to the open-ended questions regarding your intentions and motivations to participate in the retreat.

  • Navigation data: IP address, browser type, and standard information collected by cookies necessary for the operation of our platform (Wix).

3. Purpose of Processing

We use the data you provide exclusively for the following purposes:

  • A. Application Assessment: To review your portfolio and motivations to determine your suitability for the working group, ensuring the high quality and coherence of the retreat experience.

  • B. Operational Communications: To send you the complete Operational Dossier, Terms and Conditions (Agreement), payment instructions, and all logistical information regarding Villa Elvira or the Maremma extension via email.

  • C. Waitlist Management: If you apply for future events (e.g., Maremma 2027) or if spots for the current edition are sold out, we will retain your data to update you on future availability.

4. Legal Basis for Processing

We process your data based on:

  • The consent you express by submitting the application form.

  • The execution of pre-contractual measures taken at your request (the evaluation process for the potential stipulation of the retreat participation agreement).

5. Data Retention

Your data will not be kept indefinitely.

  • Data from unselected or withdrawn applications will be deleted within [e.g., 6 months] after the selection process closes.

  • If you participate in the retreat, your billing and contact data will be retained for the period required by legal and tax obligations (e.g., 10 years for invoices in Italy).

  • If you join a waitlist, we will retain your email address until you request its removal.

6. Who We Share Your Data With

Your personal data will never be sold to third parties. They may only be shared with entities strictly necessary for the execution of the experience:

  • Logistics partners (e.g., Alioscia Lombardini, insurance agencies, accommodation facilities) solely for managing your booking and ensuring your safety.

  • IT service platforms (such as website hosting, e.g., Wix, or email service providers) that process data on our behalf.

7. Your Rights (GDPR)

Under the European General Data Protection Regulation (GDPR), you have the right at any time to:

  • Request access to your personal data.

  • Request the rectification or erasure of your data (Right to be forgotten).

  • Restrict or object to the processing of your data.

  • Request data portability.

To exercise these rights, simply send an email to: [Insert email address].

8. Changes to this Policy

We reserve the right to update this Privacy Policy in the future to adapt to new regulations or program modifications (for example, in view of the 2027 program extension). The date of the last update will always be visible at the bottom of this page.

Last updated: April 28, 2026

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